NovusAGENDA

Pittsfield Charter Township

6201 West Michigan Avenue, Ann Arbor, MI 48108
Phone: (734) 822-3135 I Fax: (734) 944-6103
Website: www.pittsfield-mi.gov

Office of the Supervisor

November 18, 2020

BOARD OF TRUSTEES REGULAR MEETING
AGENDA


	1.	Call Meeting to Order/6:30 PM/Determination of a Quorum


	2.	Roll Call and Announcement of Location


			2.1	Approval of the Agenda


	3.	Public Comment


		Any person may come forward at this time to address the Board. Anyone who wishes to speak is requested but not required to state his/her name and address for the record.


			3.1	Board Response to Public Comment


	4.	Approval of Minutes


			4.1	Approve the Minutes of the Regular Meeting held on October 28, 2020


	5.	Public Hearings/Presentations/Proclamations


			5.1	Proclamation of Appreciation to George Ralph for His Service to the Residents of Pittsfield Charter Township
			5.2	Public Hearing: Meadows at Arbor Ridge Phase 2 Street Lighting Special Assessment District (SAD) Setting Tax Roll
			5.3	Public Hearing: Arbor Ridge Crossing Phase 2 Street Lighting Special Assessment District (SAD) Setting Tax Roll
			5.4	Public Hearing: Arbor Ridge Crossing Phase 3 Street Lighting Special Assessment District (SAD) Setting Tax Roll


	6.	Communications


			6.1	Communications


	7.	Consent Agenda


			7.1	Approve payment of Accounts Payable checks #36813 through #37027 in the amount of $1,996,822.55
			7.2	Approve payment of Payroll Payables checks #1286 through #1298 in the amount of $6,732.65
			7.3	Approve payment of Tax Checking Fund checks #22791 through #22814 in the amount of $712,334.87
			7.4	Receive the September 2020 Revenue/Expenditure Report
			7.5	Receive the October 2020 Revenue/Expenditure Report
			7.6	Approve payment to Consultants for General Services in the amount of $26,546.11
			7.7	Receive the August 2020 activity report for the Department of Public Safety
			7.8	Receive the September 2020 activity report for the Department of Public Safety
			7.9	Receive the September 2020 Building Activity Report
			7.10	Receive the October 2020 Building Activity Report
			7.11	Receive the September 2020 Republic Services Rubbish Collection Report
			7.12	Receive the October 2020 Republic Services Rubbish Collection Report
			7.13	Approve the application for additional credited service through the Municipal Employees Retirement System (MERS) for Matthew Ritzler, with the entire cost of the purchase of time to be funded by Mr. Ritzler.
			7.14	Receive the November 18, 2020 Personnel Report


	8.	Items from the Treasurer


			8.1	Quarterly Cash Balance Report


	9.	Items from the Clerk


			9.1	Election Update


	10.	Items from the Supervisor


			10.1	Adopt a Resolution to Amend the 2020 General Fund Budget, Resolution #20-51
			10.2	Adopt a Resolution to Amend the 2020 Public Safety Fund Budget, 2020 Fire FEMA Fund Budget, 2020 Building Department Fund Budget, and the 2020 Refuse Fund Budget, Resolution #20-55
			10.3	Approve the 2021 Pittsfield Township Board of Trustees Meeting Schedule
			10.4	Approve acceptance of the Federal Emergency Management Agency (FEMA) Assistance to Fire Fighters regional grant award in the amount of $219,712 for purchase of extrication equipment for the Fire Department, and approval of the grant's conditions that the township contribute matching funds for an amount not to exceed $19,973.82, subject to Township Attorney approval.
			10.5	Authorize $5,000 for the 2021 budget year to the Washtenaw County Regional Resource Management Authority (WRRMA), and acknowledgement of the draft 2021 WRRMA budget.
			10.6	Adopt a Resolution to set Utility Rates and Charges in the amount of $5.15 per unit for residential and commercial water accounts, $4.50 per unit for residential sewer accounts, $5.17 per unit for commercial sewer accounts, and the fee schedule. Rate and charge adjustments will be effective on January 1, 2021, Resolution #20-50.
			10.7	Authorize the Supervisor and Clerk to enter into an Agreement with Granite Liner to provide emergency lining services on the existing 16-inch water main located on State Road between Morgan and Ellsworth Roads, for a cost not to exceed $758,500 including contingency, subject to Township Attorney approval.
			10.8	Authorize the Supervisor and Clerk to enter into an Agreement between the Washtenaw County Road Commission and Pittsfield Charter Township for the installation of five (5) speed humps, pavement markings and signs for Torrey Avenue, for a cost estimated not to exceed $39,628.00, subject to Township Attorney approval.
			10.9	Adopt a Resolution declaring the township's intent to establish a street lighting Special Assessment District in Meadows at Arbor Ridge Phase 2, and setting the tax roll, Resolution #20-52.
			10.10	Adopt a Resolution declaring the township's intent to establish a street lighting Special Assessment District in Arbor Ridge Crossing Phase 2, and setting the tax roll, Resolution #20-53.
			10.11	Adopt a Resolution declaring the township's intent to establish a street lighting Special Assessment District in Arbor Ridge Crossing Phase 3, and setting the tax roll, Resolution #20-54.
			10.12	Authorize the Supervisor and Clerk to enter into a Agreement with DTE Energy to furnish and install nine street lighting fixtures in the Meadows at Arbor Ridge Phase 2 subdivision, paid for by the developer, for a cost not to exceed $21,059, subject to Township Attorney approval.
			10.13	Authorize the Supervisor and Clerk to enter into a Agreement with DTE Energy to furnish and install six street lighting fixtures in the Arbor Ridge Crossing Phase 2 subdivision, paid for by the developer, for a cost not to exceed $22,652, subject to Township Attorney approval.
			10.14	Authorize the Supervisor and Clerk to enter into a Agreement with DTE Energy to furnish and install twelve street lighting fixtures in the Arbor Ridge Crossing Phase 3 subdivision, paid for by the developer, for a cost not to exceed $40,743, subject to Township Attorney approval.


	11.	Unfinished Business


			11.1	Adopt at Second Reading Ordinance #20-211 to Amend the Pittsfield Charter Township Zoning Ordinance, as recommended by the Planning Commission, with additional proposed revisions.


	12.	New Business


	13.	Liaison/Trustee Reports


	14.	Adjournment

Consistent with the Open Meetings Act, this meeting is being held electronically to comply with Health Department orders and guidance and to reduce the risk of spreading disease at a live meeting.

To participate as a member of the public:

For videoconferencing, visit https://zoom.us/j/94897189085?pwd=S1llQW1qaGp5WmJyTDVYTG5PWjZrUT09 and enter password: 648493
Call (312) 626-6799 or (877) 853-5257 (toll-free) and enter meeting ID: 948 9718 9085, and password: 648493
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Any person who wishes to contact members of the Board to provide input or ask questions on any business coming before the Board may do so by calling or emailing board members prior to the meeting. Contact information for all Board members can be found on the Township website at https://www.pittsfield-mi.gov. Reasonable auxiliary aids and services can be provided at the meeting to individuals with disabilities by contacting the Clerk's Office at the above address or (734) 822-3120 at least three business days in advance.

Individuals with disabilities requiring auxiliary aids or services should contact the Pittsfield Charter Township Clerk's Office three business days prior to the meeting. The Clerk's Office can be reached at 734-822-3120 or via email clerk@pittsfield-mi.gov.