NovusAGENDA

Pittsfield Charter Township

6201 West Michigan Avenue, Ann Arbor, MI 48108
Phone: (734) 822-3135 I Fax: (734) 944-6103
Website: www.pittsfield-mi.gov

Office of the Supervisor

August 12, 2020

BOARD OF TRUSTEES REGULAR MEETING
AGENDA


	1.	Call Meeting to Order/6:30 PM/Determination of a Quorum


	2.	Roll Call


			2.1	Approval of the Agenda


	3.	Public Comment


		Any person may come forward at this time to address the Board. Anyone who wishes to speak is requested but not required to state his/her name and address for the record.


			3.1	Board Response to Public Comment


	4.	Approval of Minutes


			4.1	Approve the Minutes of the Regular Meeting held on June 10, 2020
			4.2	Approve the Minutes of the Special Meeting held on June 22, 2020


	5.	Public Hearings/Presentations/Proclamations


			5.1	Proclamation of Appreciation to Edward Carnahan for His Service to the Residents of Pittsfield Charter Township
			5.2	Proclamation of Appreciation to Michael McVicker for His Service to the Residents of Pittsfield Charter Township
			5.3	Presentation of the 2019 Comprehensive Annual Financial Report (CAFR), Nathan Baldermann


	6.	Communications


			6.1	Communications


	7.	Consent Agenda


			7.1	Approve payment of Accounts Payable checks #35509 through #35751 in the amount of $2,202,692.67
			7.2	Approve payment of Accounts Payable checks #35752 through #36043 in the amount of $2,167,927.91
			7.3	Approve payment of Payroll Payables checks #1228 through #1238 in the amount of $6,523.12
			7.4	Approve payment of Payroll Payables checks #1239 through #1250 in the amount of $6,606.52
			7.5	Approve payment of Tax Payables check #22703 in the amount of $644.42
			7.6	Approve payment of Tax Checking Fund checks #22704 through #22723 in the amount of $5,455,151.65
			7.7	Receive the May 2020 Revenue/Expenditure Report
			7.8	Receive the June 2020 Revenue/Expenditure Report
			7.9	Receive the Public Act 202 of 2019 Health Care (OPEB) and Pension Reports
			7.10	Approve payment to Consultants for General Services in the amount of $60,712.29
			7.11	Approve retroactively inspection coverage for the month of June by Code Enforcement Services for all mechanical and plumbing inspections, for a cost not to exceed $21,406.
			7.12	Approve retroactively the purchase and installation of glass by Henderson Glass for the front counters at the Pittsfield Township Administration Building, for a cost not to exceed $9,750.
			7.13	Receive the April 2020 Building Activity Report
			7.14	Receive the May 2020 Building Activity Report
			7.15	Receive the June 2020 Building Activity Report
			7.16	Receive the June 2020 activity report for the Department of Public Safety
			7.17	Receive the May 2020 Republic Services Rubbish Collection Report
			7.18	Receive the June 2020 Republic Services Rubbish Collection Report
			7.19	Receive the August 12, 2020 Personnel Report
			7.20	Receive the Parks and Recreation Director's Monthly Report


	8.	Items from the Treasurer


			8.1	Quarterly Cash Balance Report


	9.	Items from the Clerk


			9.1	Election Report
			9.2	Authorization to allow the Clerk to purchase additional election equipment for an amount not to exceed $25,000.
			9.3	Marihuana Policy Committee Report


	10.	Items from the Supervisor


			10.1	Adopt a Resolution to Approve the Amended 2020 FY Budget for Pittsfield Charter Township, Resolution #20-29
			10.2	Adopt a Resolution to Establish the Federal Forfeitures Fund, Special Revenue Fund 262, Resolution #20-26
			10.3	Approve the 2020 budget for the Federal Forfeitures Fund 262
			10.4	Authorize installation of a Rain Garden on Textile Road adjacent to Marsh View Meadows Park for a cost not to exceed $50,152.
			10.5	Authorize the Supervisor and Clerk to enter into an Agreement with Doan Construction Company, Inc (Doan), low bidder, for the construction of sidewalk gap filling along Ann Arbor-Saline Road, for a cost not to exceed $54,400 including contingency, subject to Township Attorney approval.
			10.6	Authorize the Supervisor and Clerk to enter into an Agreement with the Washtenaw County Road Commission for the 2020 Local Road Maintenance Agreement, subject to Township Attorney approval.
			10.7	Authorize the Supervisor and Clerk to enter into an Agreement with the Washtenaw County Road Commission for the construction of right-turn lanes on Oak Valley Drive at Ann Arbor-Saline Road for a cost not to exceed $772,350, subject to Township Attorney approval.
			10.8	Authorize the Supervisor and Clerk to sign a three (3) year Renewal Agreement with Saline Area Schools to supply a School Resource Officer, subject to Township Attorney approval.
			10.9	Authorize the Supervisor and Clerk to sign a Service Agreement with Huron Valley Ambulance to perform evidentiary blood draws, when requested for the Police Department, subject to Township Attorney approval.
			10.10	Authorize the Supervisor and Clerk to sign a Renewal Agreement with Emergent Health Partners (Huron Valley Ambulance) for fire dispatch services, for an annual cost not to exceed $44,961.46, subject to Township Attorney approval.
			10.11	Approve the purchase of equipment to outfit two (2) 2020 Chevrolet Tahoe police vehicles to be added to the department's fleet, due to the Police Department's COVID-19 operations plan, as well as one (1) existing police vehicle, for a cost not to exceed $46,055.50.
			10.12	Approve the purchase of a 2020 Chrysler Jeep Grand Cherokee Laredo 4x4 from LaFontaine CDJR-Lansing, through MiDEAL pricing, for the police officer assigned to the Organized Crime Drug Enforcement Task Force, for a cost not to exceed $28,477.
			10.13	Request to consider an Amendment to the Consent Judgement for the Arbor Oaks Development (CSPA 20-01).
			10.14	Authorize the Supervisor and Clerk to enter into a Development Agreement between Pittsfield Charter Township and 814 Construction, LLC for the 814 Development (CSPA 18-19 and RZ 17-01), subject to Township Attorney approval.
			10.15	Authorize the Supervisor and Clerk to enter into an Environmental Assessment Grant Agreement with the Washtenaw County Brownfield Redevelopment Authority (WCBRA) for a cost not to exceed $5,100, and accept full reimbursement provided by WCBRA grant funding, subject to Township Attorney approval.
			10.16	Authorize the Supervisor and Clerk to enter into a five (5) year contract with Republic Services for solid waste and recycle hauling services, subject to Township Attorney approval.


	11.	Unfinished Business


	12.	New Business


			12.1	Motion to move into closed session for the purpose of discussing settlement of pending litigation


	13.	Liaison/Trustee Reports


	14.	Adjournment

In compliance with Governor of Michigan's Executive Order 2020-154, the Pittsfield Township Board is currently conducting its meeting electronically. Public participation at the Board of Trustees meeting will be via video and/or teleconference only in order to reduce the risk of exposure to persons with the COVID-19 virus and to comply with the Executive Order.

To participate as a member of the public:

For videoconferencing, visit https://zoom.us/j/92118141260?pwd=Q0JLK1pqVmdiS0NMTnVGblIwUUwyQT09 and enter password: 463481
Call (312) 626-6799 or (877) 853-5257 (toll-free) and enter meeting ID: 921 1814 1260, and password: 463481
iPhone one-tap +13126266799,,92118141260#,,,,,,0#,,463481#

Any person who wishes to contact members of the Board to provide input or ask questions on any business coming before the Board may do so by calling or emailing board members prior to the meeting. Contact information for all Board members can be found on the Township website at https://www.pittsfield-mi.gov. Reasonable auxiliary aids and services can be provided at the meeting to individuals with disabilities by contacting the Clerk's Office at the above address or (734) 822-3120 at least three business days in advance.

Individuals with disabilities requiring auxiliary aids or services should contact the Pittsfield Charter Township Clerk's Office three business days prior to the meeting. The Clerk's Office can be reached at 734-822-3120 or via email clerk@pittsfield-mi.gov.