| | | | | | | |  | Pittsfield Charter Township
6201 West Michigan Avenue, Ann Arbor, MI 48108
Phone: (734) 822-3120 I Fax: (734) 944-8024
Website: www.pittsfield-mi.gov
Office of the Clerk
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MEMORANDUM
TO:
| Pittsfield Charter Township Board of Trustees
| THROUGH:
| Michelle Anzaldi, Township Clerk
| FROM:
| Tracy Watkins, Finance Director
| DATE:
| August 10, 2022
| SUBJECT:
| Authorize the Township Supervisor and Clerk to enter into a software agreement BS&A for a cost not to exceed $235,000, subject to Township Attorney approval
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| | | | | | | | BOARD ACTION REQUESTED:
Authorize the Township Supervisor and Clerk to enter into a software agreement BS&A for a cost not to exceed $235,000, subject to Township Attorney approval |
| | | | | | | | BACKGROUND:
BS&A’s Cloud-Based ERP software was designed from the ground up to address the challenges of remote work, 24-hour availability, and ease of use. They have completely rewritten their software to take advantage of web-based technology designed for use in Microsoft Azure data centers. BS&A’s Cloud-Based ERP is designed specifically for local governments. It offers real-time insights, allows us to provide better constituent service, and integrates essential financial and operational functions. For over 30 years, their complete focus has been to provide outstanding software and unparalleled service to their public sector clients.
After meeting with BS&A and getting a full demonstration of the cloud format with all of our department heads, we have found that there are many advantages to upgrading to this platform.
This software service agreement to the Cloud format, not to exceed $235,000 will be a 2023 purchase and will be budgeted for in the 2023 budget.
Break down as follows:
$134,710 for the upgrade to the cloud format for the Financial Management, Utilities Management, Community Development, Assessing, Property Tax modules. We have 12 BS&A modules to upgrade.
$100,290 for the project management and implementation, training, travel and first year hosting fee plus possible contingent fees for additional implementation training as needed. |
| | | | | | | | IMPACT ON TOWNSHIP:
PROCESS SUMMARY:
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| | | | | | | | IMPACT ON TOWNSHIP'S HUMAN RESOURCES:
No additional staff needed
IMPACT ON TOWNSHIP'S BUDGET:
This purchase will be budgeted for in the 2023 budget year as follows for the initial upgrade cost
General Fund (101) $100,247
Building Safety Fund (249) $ 21,286
Utilities Fund (592) $ 18,462
Contingencies $ 5,096
$145,091
For the annual cloud service fees: (An increase of about $55,000 from our annual .Net platform maintenance fee of $30,000.)
General Fund (101) $56,535
Building Safety Fund (249) $10,074
Utilities Fund (592) $19,662 $ 8,900
$75,509
For the annual cloud hosting fees:
General Fund (101) $12,000
Building Safety Fund (249) $ 1,200
Utilities Fund (592) $19,662 $ 1,200
$14,400
Total Impact of 2023 budget $235,000.
IMPACT ON INDIRECT COST:
Annual Cloud Service Fees $75,509 and Annual Hosting Fees $14,400.
IMPACT ON OTHER TOWNSHIP DEPARTMENTS OR OUTSIDE AGENCIES:
Implementation and training will involve all Township departments that are impacted by these upgrades
CONFORMITY TO TOWNSHIP POLICIES:
Yes |
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