| | | | | | | |  | Pittsfield Charter Township
6201 West Michigan Avenue, Ann Arbor, MI 48108
Phone: (734) 822-3135 I Fax: (734) 944-6103
Website: www.pittsfield-mi.gov
Office of the Supervisor
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MEMORANDUM
TO:
| Pittsfield Charter Township Board of Trustees
| THROUGH:
| Mandy Grewal, Supervisor
| FROM:
| Billy Weirich, Director of Utilities
| DATE:
| June 8, 2022
| SUBJECT:
| Authorize the Supervisor and Clerk to enter into a leaf-collection Service Agreement with TJ's Services, Inc. for Oak Hill Subdivision for a cost not to exceed $13,500/year, subject to Township Attorney approval
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| | | | | | | | BOARD ACTION REQUESTED:
Authorize the Supervisor and Clerk to enter into a leaf-collection Service Agreement with TJ's Services, Inc. for Oak Hill Subdivision for a cost not to exceed $13,500/year, subject to Township Attorney approval |
| | | | | | | | BACKGROUND:
The Oak Hill subdivision is a single-family residential neighborhood located in the southeast corner of the Township, with resident addresses on Carpenter Road, Merritt Road, Ruby Street, and Diamond Street. The Oak Hill subdivision has submitted a petition to the Township with eighty percent of property owners’ approval that requests the Township to provide curbside vacuum leaf-collection services, with the recommendation that the services be provided by TJ’s Services, Inc.
Prior to 2011, the Oak Hill subdivision had been allowed, as an exception within the Township’s open burning ordinance, to open burn leaves and yard debris due to the many mature trees that drop large amounts of leaves each fall. However, in an effort moving toward elimination of open burning of yard debris in residentially zoned areas entirely, the Township removed the Oak Hill ordinance exception in the 2011 open burning ordinance revision.
However, after the 2011 revision, the ordinance had not been strictly enforced in the Oak Hill subdivision, until repeated complaints of open burning and excessive smoke were received by the Supervisor’s Office in the fall of 2019. Since then, the Township has hosted multiple public forums and undertaken multiple communications with the neighborhood in an attempt to find a middle ground between those who strongly advocated for the Township to continue to allow Oak Hill to open burn yard debris and those who opposed the same.
In 2020, the Township's proposed compromise solution of providing a curbside vacuum leaf-collection service for the residents of Oak Hill subdivision has finally received majority support. The Oak Hill subdivision conducted a petition drive in the fall that led to the submission of eighty percent of Oak Hill property owners recommending the proposed leaf-collection service from TJ’s Services, Inc. The petition was verified by the Township Clerk's office.
The proposed solution, was approved by the Pittsfield Charter Township Board of Trustees in 2021. The leaf collection allowed the Township to fully enforce its burn ordinance while addressing the unique needs of the Oak Hills neighborhood without adding a cost burden to residents of that neighborhood. To implement this solution, the Township agreed to take the lead of finding service providers for the curbside leaf collection. TJ's Service, Inc. was the only company that quoted curbside vacuum leaf-collection service for the Oak Hill subdivision.
Fall of 2021 TJ’s Services performed the two collections, one in November and one in early December. Residents were pleased with the level of service they received from TJ’s Services.
The quote includes two (2) total leaf-collection dates for the Fall 2022. $250 annual cost per participating residence, if they chose to utilize the collection dates. Although, based on the petition signatures, the participating number of property owners is anticipated to be approximately 40, the proposed maximum cost includes the possibility that other remaining Oak Hill and adjacent property owners (those with parcels directly connected to the Oak Hill neighborhood) may seek to participate, for a total of 54 properties, so the proposed maximum cost will not exceed $13,500.
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| | | | | | | | IMPACT ON TOWNSHIP'S HUMAN RESOURCES:
No impact
IMPACT ON TOWNSHIP'S BUDGET:
The cost of leaf-collection services, maximum of $13,500, will be allocated from the Utilities Department's budget, account #592-801, Contracted Services
IMPACT ON INDIRECT COST:
The managing/oversight of contracted services will involve some time and effort by the Utilities Department during on-duty business hours. No additional budget expense is anticipated
IMPACT ON OTHER TOWNSHIP DEPARTMENTS OR OUTSIDE AGENCIES:
No impact
CONFORMITY TO TOWNSHIP POLICIES:
Conforms |
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